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How Sensor Technology Powers Workplace Management

By Enterprise Technology Review | Friday, September 13, 2019

Sensor technology fuels workplace management by reducing infrastructural cost and improving employee productivity.  

FREMONT, CA: Sensor technology has influenced the industries to invest in right office tools and solutions for better intuitive and communicative workflow. Over the past few years, technology helps organizations to access valuable insights and efficiently record and transmit facilities in office space. A right office sensor tool for space management can make a significant impact on space optimization processes, seating arrangement, and desk booking. The high-tech Integrated Workplace Management System (IWMS) uses the occupancy sensor to measure space utilization levels and make evidence-based decisions about the design and function of the workplaces. Adoption of office sensor technology can increase efficiency, and create a safer and comfortable work environment.

Office-management sensors can efficiently derive insights into the rearrangement of the rooms and departments according to the occupancy data. The in-depth analysis of occupancy data can achieve careful office space utilization, effectively build and break down walls for the right number and the right size of meeting rooms. The optimized solution of space utilization without any hassle can ultimately improve employee productivity and satisfaction. Smart office sensors build data by understanding the room usage and performance level. This integrated occupancy data is analyzed to spot the roots of energy wastage and inefficiencies. Office sensors experience popularity in activity-based working or shared offices spaces, as the ability to detect and book vacant working space improve employee productivity and co-working culture.

Installed office sensors collect data and can forecast floor space demands, allowing the organizations to increase the average utilization rate smartly. Indoor sensors also control the workspace lighting and air quality and achieve perfect room conditions. The occupancy sensors ensure the most appropriate condition for every occupant in the most efficient way. The seamless communication facility of the sensor integrates with Building Management System (BMS), and Heating, Ventilation, and Air Conditioning (HVAC) equipment multiply employee focus and productivity. Office sensors include infrared, ultrasonic, microwave, and similar technologies, which are connected to various cloud-based tools to provide data aggregation, analytics, and reporting to provide insight on space utilization. Sensors can accurately count users, their stay duration in an allotted space, and even movement patterns. The technology efficiently monitors additional factors such as the temperature of each room, lighting levels, air quality, and noise level. Its next-level reporting feature autonomously delivers a continuous flow of data to the repository that ensures the accuracy of the data set.

Sensor Tech

 

The digitally enabled, optimized workspace encourages flexible and agile work while reducing the cost of re-engineering by 30 to 50 percent. Companies can significantly save money-scheduling services such as room cleaning based on the usage information of specific areas. Sensor technology offers intelligent office design. In recent years, technology has seen massive adoption in the different industries’ work centers. Large organizations invest in the next-generation facilities provided by the sensors and focus on intelligent workplace design for new infrastructure. The sensor deployment processes include deployment planning and site assessment. The impact achieves the demand for the bigger workspace to accommodate a growing workforce; the occupancy data helps to dig the real problem and find the workable solution.

The workplace data enables the professionals to align business units with different goals and investment cost for better space utilization. Responsible professionals can instantly identify the underutilized section or corner of the office premises, which result in massive cost wastage for the company. It provides factual and objective evidence to work on plans to drive the rate of utilization.

Office sensors majorly reduce the lease expense and make smart real-estate decisions regarding cost-cutting, plan capacity, and manage competing demands. The real-time utilization of workspace tracking eliminates human errors and tedious data entry. Companies can track utilization rates across their entire portfolio at once with its ability to centralize the data. The connected platform simplifies the negotiations over the space and to access reports. It can integrate with different technologies to provide security and seamless workflow at multiple layers while providing full ownership and control over the data. The technique combines with advanced platforms to help companies with actual utilization across all hours. The integration identifies re-configured desk, highlights suitable meeting or conference room availability, evaluates productivity by considering different factors like heat, brightness, noise, and air quality, and also the working compatibility at various departments, floors, and building.

A standard office management system helps the organizations to drive space design decisions, which includes the numbers and size of conference rooms, huddle rooms, employee lounge, workstations, boardrooms, multi-purpose conference rooms, and reception area. The data-centric analysis, with the help of sensor technology, helps in planning strategic space utilization, and optimizing workplaces based on continuous monitoring of existing space, and growing accommodation. Occupancy and utilization management uses a powerful combination of different sensors, offering the organizations better accuracy, low maintenance, and easier deployment.

 Improving workspace optimization and employee experience, the sensor technology reduces the management overheads and cost of maintenance. There are numerous smart office tools like office IoT sensors, bright lighting, intelligent climate control, smart conference rooms, smart desk, video monitoring, indoor wayfinding, and others contributing to building modern offices with the high-tech working environment. 

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